Department

Press Distribution Accounting

About the Department

The University of Chicago Press Distribution Center (CDC) is a state-of-the-art distribution and fulfillment operation, providing a full range of services to the University of Chicago Press and scholarly publishers worldwide. Located in the Historic Pullman District near 110th Langley, the CDC is conveniently located near the Metra and the Bishop Ford Freeway. The facility is two hundred seventy-three thousand square feet, housing nearly twelve million books in inventory, and more than nineteen thousand units shipped daily. Our team is hard-working, highly motivated, and enjoy the same benefits as the University of Chicago campus-based employees, many with the added benefit of working close to home.

Job Summary

The Chicago Distribution Center is seeking a Senior Account Receivable Analyst to provide accounting and analytical support to the Accounts Receivable department as well as senior management. This position will be responsible for managing the accounts receivable accounting functions for key trade and digital accounts, such as Amazon, B&N and E-book vendors, which includes preparing periodic analytical reports and working with the warehouse operations team to investigate root causes of deductions.

Responsibilities

Manages accounts receivable functions for key accounts including recording sales transactions; cash application; deduction management, such as return credits, price and shortage claims, advertising and freight deductions; and cash collections, including account reconciliations; and work directly with major accounts to lead any financial settlements.Analyzes and investigates root causes of shortage claims, payment disputes, price and product discrepancies, non-compliance chargebacks, and audit deductions. This involves the utilization and monitoring of vendor portals for all policy and vendor guideline updates, claims, violation chargebacks and payments, and performing in depth research in conjunction with warehouse team on all deduction claims to determine the validity of these claims. Determines policy or procedure changes to prevent future shortage claims from re-occurring.Prepares monthly and quarterly analytical reports, such as aging, DSO metric, shortage claims, with observations, highlight payment trends/patterns, and commentary for management’s review. This includes maintaining business relationships with our key accounts, interacting with the warehouse and communicating any relevant information or issue to our clients.Monitors accounts receivable aging report to proactively identify overdue accounts and follow-up on outstanding payments, and independently monitor, maintain and oversee the tracking documentation of all Ebook reports and foreign sales reports for the University Press and all of our clients publishers This includes verifying the accuracy of each report and troubleshooting any and all discrepancies, as well as ensuring that all payments are received and correctly applied.Provides accounts receivable analytical support on key accounts for client publishers and internal management in a customer/client service environment. This involves using a variety of skills to complete a thorough investigation and organize and express the information that is discovered through reports and correspondence to all parts of our company.Responsibile for special analytical projects as needed.Provides professional support as a primary account administrator for account owners in an intensive customer service environment.May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

Bachelor's degree in accounting, finance or in relevant field.

Experience:

2 years of equivalent work experience.

Technical Skills or Knowledge:

Basic understanding of accounting and finance procedure and concepts.Strong intermediate excel skills.Routinely generate financial reports from disparate data sources.Strong and broad computer skills, including word processing, database, spreadsheet, e-mail, and web.

Preferred Competencies

Strong customer service skills.Good people skills.Attention to detail.Strong analytical and critical thinking skills.Knowledge of computerized systems.Effective communication skills.Work independently, with little direction.

Working Conditions

General office area or comparable working area with occasional distractions such as noise or interruptions.

Application Documents

Resume/CV (required)Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$55,250.00 - $71,500.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.