Department
BSD CTD - Finance
About the Department
Job Summary
This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.
Responsibilities
Assists Sr. Grants and Contract Administrators while working independently on similar tasks and projects.
Research funding opportunities and bring them to the attention of colleagues.
Performs data entry and processing of various financial tasks using University systems and helps guide Grants and Contracts Specialists in assisting with those tasks.
Performs monthly account-related tasks, such as account projections, reconciling expenses and budgets, effort allocations and summaries for Faculty and Project Managers.
Performs assigned pre-sponsored-award proposal activities between researchers and University Research Administration.
Assists Business Operations Managers and other Grants and Contracts Specialists with their assigned proposal activities.
Performs assigned post-award activities such as effort reporting, spending projections, cost allocations, equipment inventory, cost reconciliations, grant and account closing processes.
Maintains and follows up-to-date procedures and policies the University and Sponsored Award processes, and facilitates communication of procedures and policies to relevant stakeholders.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
College or university degree in related field.
Experience:
Microsoft Excel - intermediate skills.
Financial or Accounting background, or equivalent work experience.
Preferred Competencies
Intermediate knowledge of creating and managing budgets and projections within Microsoft Excel or equivalent.
Intermediate knowledge of financial processes within an administrative environment.
Strong organizational skills, balancing multiple tasks, deadlines and budgets.
Strong written and communication skills for communications with internal and external stakeholders.
Ability to be discreet with information pertaining to personnel and research-related activities.
Ability to schedule and prioritize work within a fast-paced, deadline-driven environment.
Ability to coordinate and delegate across multiple teams and projects on activities related to grants, contracts, and other areas of pre- and post-award financial administration.
Ability to quickly adapt to new facets, processes and systems within pre- and post-sponsored award financial administration.
Working Conditions
Office Environment.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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