Department

College The College

About the Department

The College

Job Summary

This role coordinates projects in monitoring the operating and capital budgets for divisions and/or University-wide administrative units. At the instruction of others, performs work that contributes to the development of long- and short-term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes moderate knowledge of finance to help coordinate quarterly and year-end reporting for the operating budget.

Responsibilities

Supports accounting functions in the College, including accounts payable, accounts receivable, and reconciliation and closing activities. Works closely with central University units to properly record transactions and mitigate risk. Ensures College practices are followed in accordance with University policy and generally accepted accounting practices.Serves as primary point of contact for processing vendor invoices, non-staff honoraria, fellowships, scholarships, stipends, and student travel reimbursements through Oracle, Concur, GEMS, and Service Now.Coordinates supplier/vendor set-up and manages updates through Service Now. Handles payment resolution issues, including check/ACH cancellation and re-issuance requests, and follows-up on outstanding payment issues.Processes internal billing, fund transfers, third party payments, and refunds.Tracks transaction activity and balances for gifts and endowments.Conducts a thorough review of transactions across multiple payment types, such as ACH, wire transfers, checks, and corporate cards. Supports the audit process for staff GEMS card expenses, ensuring transactions comply with University policies.Supports monthly, quarterly, and annual financial planning cycles for the College. Works closely with College and Unit leadership, University partners, and the Budget Office to plan and forecast. Helps develop short- and long-term financial goals, business strategies/plans, and financial models for major programs and initiatives.Assists in budget planning and forecasting, collaborating with the Associate Director, Finance and Accounting to support multi-year budget development.Prepares variance reports by tracking expenditures and reconciling financial transactions against the budget. Initiates transaction corrections, as necessary.Completes financial modeling, data analysis, and quarterly and year-end reporting projects.. Serves as a transaction subject matter expert and University systems resource for College staff and units.Assists College staff with transactions in Oracle, Concur, and Workday, and provides guidance on University procurement policies.Holds office hours for general questions, system how-tos, and one-on-one coaching.Prepares monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

BS/BA in accounting, finance or relevant field.MS/MA/MBA and/or CPA a plus.

Experience:

Background in internal audit, financial planning, and/or accounting.Financial policy, systems, and compliance development experience strongly preferred.

Technical Skills or Knowledge:

Strong and broad computer skills in word processing, database, spreadsheet, e-mail, and web, including a strong knowledge of Microsoft Office Suite.Proficiency with Oracle Financials or other ERPs, and business intelligence tools strongly preferred.Advanced Excel skills, including pivot tables, v-lookups, and financial modeling.

Preferred Competencies

Analytical and problem-solving skills – analyze financial data, reconcile transactions, identify discrepancies, and resolve financial issues independently.Budgeting and forecasting – prepare, analyze, and manage budgets, assist with multi-year financial planning, and provide variance reports to support decision- making.Communication and customer service – excellent verbal and written communication skills to serve as a primary account administrator, liaise with vendors, and assist colleagues with financial transactions.Time management and organization – strong ability to manage multiple projects simultaneously, prioritize tasks effectively, and meet deadlines in a fast-paced environment.Collaboration and teamwork – work effectively with internal and external stakeholders, including financial managers, administrators, and funding agencies, to support financial operations.Attention to detail and accuracy – ensure financial data integrity, monitors expenditures, and maintains accurate records for audits and reporting.Discretion and professional judgment – maintains confidentiality in handling financial data and exercises sound judgment in financial decision-making.

Working Conditions

Office environment.Sit for long periods of time.Work at a computer for long periods of time.Travel to various on-campus locations.

Application Documents

Resume/CV (required)Cover Letter, which is to include your interest in this position (required)References Contact Information (3) (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$60,000.00 - $75,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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