The Worldwide Amazon Stores Organization is seeking a proactive, customer service obsessed and team-oriented Executive Assistant to provide high-level support to two Directors within our Rapid and Rural Logistics (R2L) team in Bellevue, WA.

This role requires attention to detail, organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests across internal and external stakeholders. The Executive Assistant will act as a seamless extension of the Directors within R2L and will work closely with Executive Assistants throughout the organization. The candidate will be comfortable in a fast-paced, goal-focused environment, while maintaining great flexibility, a sense of humor and composure. The candidate will work autonomously on many projects and possess the ability to complete a high volume of tasks with minimal guidance or supervision.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives is critical. You will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. You must be able to work successfully in a team environment and build effective working relationships inside and outside the group.


Key job responsibilities
• Effectively and proactively support multiple leaders within the organization - complex calendar management and scheduling to support teams in multiple locations
• Expense reimbursement including report coordination, submission and issue tracking
• Coordinate schedules and travel arrangements (cost effective air, hotel, and ground transportation and creating detailed travel itineraries), seamless meeting logistics, such as video conference and conference calls for internal and external meetings
• Organize, prioritize and appropriately handle time-sensitive, information and ensure action required is addressed in a timely manner
• Organize, execute, and assist with team activities (staff meeting agendas, all-team meetings, off-sites, and team social events)
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)
• Work closely with the leadership team and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team