Department

CSL Rockefeller Operations

About the Department

Rockefeller Memorial Chapel is the ceremonial and spiritual center of the University of Chicago. With a capacity of 1,500 people, it is the largest performing arts venue on campus, producing a variety of concerts and events for the University and wider Chicago communities. The chapel partners with academic departments to present large-scale events, including visits of major speakers. The 150-capacity Bond Chapel is the site of ceremonial, spiritual, academic, and artistic events suited to a more intimate venue, managed by Rockefeller Chapel.

Job Summary

The Events and Weddings Associate is an integral member of the Rockefeller Chapel administrative staff, planning and managing a wide range of events within Rockefeller and Bond Chapels. The ideal candidate has a deep appreciation for the performing arts and for interreligious collaborations. Reporting to the Events Manager, the Events and Weddings Associate has the following responsibilities:

Responsibilities

Serves as lead for all weddings within Rockefeller and Bond Chapels - managing inquiries, event planning and execution.

Works with Events Manager on planning and executing complex events, including convocations, concerts, memorials, and other events as assigned.

Supervises and schedules the student events crew; directly manages crew members at assigned events.

Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.

Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.

Hires vendors and caterers for assigned events, maintains chapel A/V equipment and supplies.

Works with Chapel Administrator and Social Media Intern to advertise and promote events to the UChicago and greater Hyde Park communities.

Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.

Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

Bachelor's degree.

Experience:

Two to five years of event management experience (interacting with patrons and clients, creating detailed layouts and stage plots, liaising with vendors).

Ability and temperament to work with a demanding client base and to cultivate lasting relationships with diverse constituencies.

Preferred Competencies

Applicants must demonstrate a high level of independence while also working well as part of a team. The position requires excellent communication and social skills, the temperament to work with a wide variety of stakeholders, and the ability to work on multiple projects simultaneously.

Possesses emotional intelligence and sensitivity when interacting with students, patrons, and fellow staff.

Fosters an atmosphere of inclusion and respect for cultural diversity.

Exhibits resilience and decisiveness; creatively and effectively allocates resources in a fast-paced, live performance environment.

Demonstrates knowledge and respect for Rockefeller Chapel’s history and mission; works effectively within organizational dynamics.

Working Conditions

Applicants must be available to work late afternoons, evenings, and weekends.

Applicants should be able to lift up to 25 pounds of furniture/equipment unaided, and to climb 271 steps up the carillon tower.

Walking between buildings in inclement weather is also required, as is regularly taking stairs without access to an elevator.

Application Documents

Cover letter (required)

Resume (required)

One page writing sample (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Communications

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$65,000.00 - $70,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.