Department
BSD NSU - Department of Neurological Surgery
About the Department
Job Summary
Responsibilities
Strategy Development and Execution:
Assists Department leadership in developing the long-term strategy for faculty and staff recruitment, marketing and existing program development to facilitate strategic operating plans.
Participates in identifying priorities and in preparing and implementing strategic and tactical plans.
Participates in and completes various institutional survey initiatives.
Maintains plan, monitors metrics and reports on progress.
Negotiates and implements related agreements.
Assesses provider capacity and access, ensures adequate provider and support staffing plans.
Clinical Practice Management:
Works collaboratively with leadership of UCM and BSD to ensure smooth and efficient clinical operations which include but are not limited to ambulatory, inpatient, perioperative, procedural, offsite and joint ventures and appropriate clinical program strategic growth to serve the mission of UCM and its patients.
Partners with Physician leaders to ensure appropriate provider coverage for relevant areas.
Work with the Patient Services, Patient Access staff and other appropriate departments as necessary to promptly and effectively resolve patient or scheduling issues.
Financial Responsibilities and Oversight:
With Department leadership, plans for optimal financial performance; develops annual and ad hoc budgets and other analyses, for example: regularly monitors status and ensures performance against budget, identifies need, analyzes and presents ad hoc reports and graphs; ensures professional billing financial integrity and compliance; approves and monitors expenses; identifies and implements cost containment measures; and ensures compliance with fiscal policies and procedures.
Provides fiduciary leadership in overseeing expense management and offsite financial operations.
Understands and oversees the implementation of program budgets as well as identifies and reports undesirable trends to make recommendations for action to the CBO.
Understands the dynamics of health care accounting and applies knowledge in ensuring appropriate direct and indirect revenue and expenses related to grants, on- and off-site clinical activities, and other activities.
Researches, compiles and analyzes data to create reports, proposals and other documents.
Academic Affairs:
Manages physician, faculty, trainee, and student activities within the department, including those related to payroll, physician status, and productivity, recruitment, immigration and physician relations.
Monitors and leads administration and oversight of the department’s academic appointment processes, including recruitment, appointment, onboarding, reappointment, and promotion of faculty members.
Ensures timely and accurate processing of academic appointments and medical privileges for new and ongoing faculty, other academic personnel, and post-doctoral scholars and fellows.
Maintains academic personnel records for faculty, residents and fellows to promote goal setting, mentorship and talent management.
Manages faculty and resident personnel issues by ensuring that day-to-day needs are met and providing a conduit of information flow between residents and faculty and faculty and departmental administration.
Human Resources:
Leads staff, optimizing operational effectiveness, employee engagement, professionalism, performance management, professional development, and recruitment.
Ensures compliant and effective recruitment, hiring, onboarding, evaluation, promotion, disciplinary action, and discharge practices at the direction of Human Resources.
Ensures that policies and procedures are applied appropriately and consistently.
Engages in team development through transparent communication, coaching, goal setting, mentorship, talent management and implementing a culture of best practices as determined by the CBO.
Makes recommendations on personnel actions to the CBO, including promotions, compensation analysis, performance evaluations, training and terminations.
Enable cross-training of assigned staff as appropriate to allow for rotation of personnel.
Marketing, Communications, and Outreach:
Assists with appropriate external marketing and communications for targeted programmatic growth in collaboration and partnership with UCM Marketing Communication.
Develops internal communications plans and activities.
Assists with planning and supervises implementation of CME and other events.
Grants and Funding Opportunities:
Assists faculty in the pursuit of research funding and grants management.
Participates in the development and implementation of fundraising plans for the section.
Compliance:
Ensures readiness and compliance with regulatory bodies and all relevant policies, such as fiscal, academic, human resources, Joint Commission, OSHA, and other regulatory guidelines in collaboration with UCM Office of Corporate Compliance.
Oversees and monitors ACGME accreditation process for residency and fellowship programs as well as ensures appropriate compliance with hospital policy for non-ACGME accredited programs.
Space, Facilities, and Equipment:
Manages activities related to space, facilities, and equipment.
Ensure that all facilities-related activities are efficiently coordinated. Understand space needs and identify and attempt to resolve any outstanding issues.
Implements CBO plans for research and administrative space planning for department to ensure that the physical property (e.g., buildings, furniture, equipment, computers, etc.) is adequately accounted for and is being used for its intended purpose.
Manage the Information Systems needs in collaboration with the Executive Administrator.
Other:
Provides leadership to professional staff within a department to support teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff.
Recommends department priorities, allocates resources and executes strategic plans.
Develops non-medical activities of the department(s). Manages policy development and implementation in various departmental areas.
Manages a team(s) including those within hospital functions.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Advanced degree in business, health care administration, nursing, or a related field.
Experience:
Progressively responsible administrative/supervisory experience.
Experience in healthcare or an academic medical center environment (with matrix reporting).
Working knowledge of grants and contracts regarding major federal awards and/or initiation of clinical trials.
Demonstrated budgeting and forecasting experience.
Preferred Competencies
Strategic leadership skills.
Knowledge of accounting principles.
Analytical skills.
Problem-solving skills.
Decision-making skills.
Oral and written communication skills.
Interpersonal skills.
Ability to work independently with a high degree of initiative.
Ability to maintain confidentiality.
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
Knowledge of hospital finances and administration.
Knowledge of administering a physician practice.
Application Documents
Resume (required)
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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