Department

BSD ARC - Administration

About the Department

The mission of the Animal Resources Center (ARC) is to assist investigators in performing their animal research while ensuring appropriate and humane care of all laboratory animals. The Animal Resources Center (ARC) at The University of Chicago is responsible for the use and care of all research animals on campus. The ARC manages 6 facilities and a business office. Its sections are as follows: husbandry, maintenance, operations, veterinary care, finance and administration. The unit merged with the Office of Shared Research Facilities managing all of the BSD cores on campus.

Job Summary

Perform diversified administrative/business office support for leadership positions in the Animal Resources Center (ARC) and Office of Shared Research Facilities (OSRF). Relieve senior management of as much administrative/business detail as possible. Stay informed of activities relating to the unit and to University programs and research initiatives, apprising the executive team of issues when deemed necessary. Coordinate information flow and data collection from ARC/OSRF, compile and create presentations.

Responsibilities

Plan, organize, schedule and coordinate meetings, interviews, conferences, trainings and special events, ensuring the management team is prepared through compiling data, statistics, and other information and materials.

Manage written materials/reports, websites or data for ARC/OSRF faculty/senior management, triage incoming/outgoing information, coordinate information flow, data collection and act as resource person for information covering ARC/OSRF and other BSD and University offices.

Participate in short term projects relevant to administrative/business processes. Implement new technology and initiatives, join meetings to provide meeting summaries and maintain action items for multiple committees. 

Resolve routine internal/external inquiries, refer inquiries to the appropriate person and act as a liaison or resource person and follow-up to ensure complete and timely responses ensuring the management team is prepared for meetings and events.

Responsible for ensuring overall timely delivery and outcome of information flow for the unit.

Assist with human resources tasks and announcements, work closely with the Director of Strategic.

Operations preparing required documentation submitted to BSD human resources.

Work with Finance group with routine duties such as reconciliation with credit card purchases.

Work with vendors and other external representatives in obtaining quotes or information.

Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.

Researches and analyzes data to create reports, and may create other reports for grants and contracts.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

Bachelor’s degree, preferably in a scientific field.

Experience:

1-3 years of progressively responsible administrative/business office experience.

Prior experience in an academic and/or biomedical research environment OR animal research.

Preferred Competencies

Excellent communication, organizational and strategic planning skills.

Experience with software applications (e.g., Outlook, Adobe Acrobat, PowerPoint, and Photoshop or the equivalent).

Knowledge of website design.

Ability to work under pressure to meet deadlines.

Ability to interact and communicate with vendors, Principal Investigators and other members of the University.

Ability to take initiative, organize and complete projects with minimal supervision.

Ability to handle public contacts with courtesy, clarity, and diplomacy.

Ability to handle sensitive and confidential situations and information with absolute discretion.

Considerable skill in working both independently and as a team member.

Working Conditions

Office environment, sitting and working at a computer and some walking to facilities.

Application Documents

Resume (required)

Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$60,000.00 - $75,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.