Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are seeking a highly organized and efficient Administrator to join our dynamic team in Dubai, United Arab Emirates. As an integral part of our organization, you will play a crucial role in ensuring smooth office operations and providing essential support to our executives and staff.

Manage and coordinate daily office operations to ensure efficiency and productivityProvide administrative support to executives, including calendar management and travel arrangementsHandle incoming communications, including phone calls, emails, and correspondencePrepare and edit various documents, reports, and presentationsOrganize and maintain filing systems, both digital and physicalCoordinate meetings, conferences, and events, including logistics and cateringAssist in the onboarding process for new employeesManage office supplies inventory and place orders as neededLiaise with vendors, service providers, and other external partnersSupport various departments with administrative tasks as requiredContribute to the improvement of office policies and proceduresAssist in special projects and initiatives as assigned

QualificationsBachelor's degree in Business Administration or related field, or equivalent work experienceMinimum of 1-2 years of experience in an administrative roleExceptional organizational and time management skillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint)Strong written and verbal communication skills in EnglishAbility to work independently and exercise sound judgmentExcellent attention to detail and high level of accuracyProven ability to multitask and prioritize effectively in a fast-paced environmentStrong problem-solving skills and proactive approach to challengesCustomer service orientation with a professional and courteous demeanorExperience in coordinating tasks and assisting with various phases of projectsAbility to maintain confidentiality and handle sensitive information with discretionFlexibility to adapt to changing priorities and deadlines

Additional Information

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.