Overview:
The Administrative Assistant is responsible for presentation creation and report writing, copying and assembly of various materials and assisting with special projects, events, and promotions. Will prepare and direct incoming and outgoing department mail and correspondence, including e-mail and faxes. Additionally, will update and maintain organization charts and phone lists, keep the calendar of the Director and schedule meetings, Training and Staffing as needed. Will be responsible for scheduling and organizing Orientations; will be responsible for all Personnel files and file location; Will be responsible for all new hire paperwork and “Getting started” Orientations; Will coordinate all facility activities for this department and perform additionally miscellaneous administrative activities as assigned.
What you will do:
Provides administrative support to include managing schedules, arranging appointments, travel arrangements, scheduling meetings, conference calls. Heavy use of MS Outlook for scheduling.Serves as contact for people inside and outside of the company. Is knowledgeable of corporate functions and is often called upon to interpret and communicate the executive's intent to other managers.Troubleshoots issues related to office management, including telephony, computers, printers, and facilities.Coordinates offsite meetings, events, and manages all necessary logistics.Improves administrative processes/methods to increase efficiency and simplify workflow.Will handle of processing expense reports and creation and updating of other complex reports.Collects, prepares, analyzes, and communicates relevant information to various departments.Responsible for presentation creation and report writing. (MS PowerPoint, Word).Update and maintain Org Charts.Establishes procedures for orderly operations.Coordinate’s meetings, reserves rooms, catering, set-up, and clean-up.Assists with special projects, events, and promotions.Assists in taking orders and maintaining supplies and arranging for equipment maintenance.Other duties as assigned.If you are a good fit for this job, you will have:
Advanced PC skills (proficiency with MS-Word, Excel, Power-Point, and Outlook.)Excellent written and verbal skill sets with attention to detail and follow-up.Strong organizational, initiative, process, and multi-tasking skills in a fast-paced, high-profile environment with excellent personal skills required.Must be flexible and able to switch gears quickly.Bachelor's degree or equivalent is preferred.Requires a minimum of 3 years’ administrative experience supporting 1 or more department heads/executives in corporate setting.Must have experience dealing with confidential information.We take care of you (benefits/perks):
Competitive and incentive-based pay.Paid time off when authorized and paid holidays.Ongoing training to grow your skills.Health & Safety Requirements:
Comply with rules, regulations and policies related to Health and Safety at Work (H&S).Apply the rules to ensure a workplace free of tobacco, alcohol, and drugs.know and use properly the H&S procedures for assigned tasks, as well know their risks related to work activities, apply the measures to control it and participate in the prevention of occupational risks through the activities carried out in the company.Report the risk conditions detected.Report immediately any work accident or incident.Additional provide clear, complete, and truthful information about their status of health.Helps with the health care.Comply with the schedule of medical examinations; ix) participate in induction activities and training in Safety and Health at Work.Know and apply basic safety standards for commonly used tools (PC, Monitor, Chairs, Headband).Know and apply workplace emergency procedures, including alarms, protection systems, emergency systems and communications.Participate in the election of the joint committee on safety and health at work (COPASST in Spanish) and the election of the Cohabitation committee.Work environment:
Brick/Mortar locations - Requires working indoors in environmentally controlled conditions. Regularly requires working with others and sharing workspaces. The noise level in the Call Center is that of an office environment and will rise during peak hours.
About Asurion
Asurion helps people protect, connect, and enjoy the latest tech – to make life a little easier. Every day our 19,500 Technicians help nearly 300 million people around the world solve the most common and uncommon tech issues. We are just a call, tap, click, or visit away for everything from getting a same-day replacement of your smartphone, to helping you stream or connect with no buffering, bumps, or bewilderment. We think you should stay connected and get the most from the tech you love... no matter the type of tech or where you purchased it.
Find out more about what it is like to work here: Working at Asurion