We are guided by our five core values, that shape the way we work, every day: Improve Care, Deliver Results, Grow Together, Own It and Do What’s Right.
Position Overview:
The Accounts Payable (AP)/Travel & Expenses (T&E) Associate is in charge of all tasks related to vendor invoices and reimbursements to employees of Travel and Expenses costs. The position also implies keeping the vendor accounts cleared, solving queries from vendors and Business Units, supporting employees on claims and expenses reports, as well as managing several reports and audits.
Key Responsibilities:
Processing of vendor invoices;
Maintain vendor accounts cleared and up to date;
Manage errors for invoices failing the matching criteria.
Work with Business Units to solve issues.
Answer to vendor queries;
Keep track of invoices blocked for payment.
Doing reconciliations with vendor statements;
Check payment proposals reports.
Provides support to our end users, in questions related to expense submission, reimbursement process and system-related issues, over the phone and by email.
Manage Travel & Expense system, including administrative and maintenance tasks.
Manage the administration and user support for our corporate card program, ensuring timely card issuance, monitoring, and cancellation as per company policies.
Prepare detailed Excel reports and present findings to management.
Develop and maintain documentation regarding training materials, work instructions, and standard operating procedures.
Liaise with internal and/or external auditors to provide documentation as required.
Audit expense reports in accordance with company policy.
Maintain standards of confidentiality with respect to all matters and documents.
Work on the continuous improvement of internal processes.
Authority (if applicable):
The role doesn´t have any signatory rights.
AP/T&E associates can make decisions for Bank of America card management in case of the Team Lead and Tower Lead´s absence for urgent matters.
Skills & Experience:
Excellent communication skills in English, both verbal and written, with the ability to communicate effectively with stakeholders at all levels.
Customer service mindset with the ability to provide exceptional support to end-users.
Strong attention to detail and ability to handle multiple priorities in a fast-paced environment.
Ability to adapt quickly to new technologies and process changes.
Strong analytical and problem-solving skills, with the ability to interpret complex data and provide actionable insights.
SAP experience required.
Strong teamwork mindset.
Basic Excel Knowledge.
At least 1 year of experience in a similar job (in a shared services environment, preferably).
Qualifications/Education:
Recognized Finance qualifications or equivalent preferred
Travel Requirements
Position may involve travel up to 10% of the time, mostly within Europe, but overseas travel is expected. Most trips will include overnight travel.
Languages
Written and spoken English and Portuguese*
*Other languages can be a plus
Working Conditions (Applicable local workplace laws and statutes should be included in the description of working conditions)
Remote Working, Hybrid working – 1 day per week in the office.
Special Factors
8h shifts will be starting between 7:30 am to 9:30 am from Monday to Friday, you might be required to work on a bank holiday or weekends in case of extenuating circumstances.
Our progress will give you countless opportunities to move forward, too. Seek out new challenges, and you’ll find them. Stretch your thinking, and you’ll find new ways to make an impact. And if you embrace the opportunity to drive your own growth, you could go further and achieve more than ever before.
This is a big step forward.
This is work that’ll move you.
#LI-MF1
#LI-Hybrid
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A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address.
If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at careers@Convatec.com.
Equal opportunities
Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.
Notice to Agency and Search Firm Representatives
Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.
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